Payment Plan Policies
1. General: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a payment plan. Members owing more than $100 must talk to the Treasurer and get on a payment plan before the 7th. If a payment plan is not in place before the 7th of the month, the member will be given an eviction notice. The payment plan should list what amount of money will be paid on what date(s). (Date changed 3/30/14)
2. Transparency: The Treasurer will email approved payment plans to the house.
3. Payment deadline: Payment plans must end no less than 6 weeks before the end of the member's contract.
4. Payment plan amount: The Treasurer and the Board may not set up a payment plan to pay off a debt larger than the deposit. Only the house can approve a payment plan for a debt larger than the deposit. If a member wants a payment plan for more than the amount of the deposit, they must request it at a house meeting, and in order to be valid it must be approved by a house vote (according to the current voting majority).
5. Payment plan fees: One $50 payment plan fee will be assessed each time a member gets on a payment plan. Late fees will not accrue during the payment plan. The payment plan fee will be waived, if the payment plan process is completed before the 1st of the month. (Voted 2022-07-17)
6. Eviction: Missing one of the payment plan payments will result in the member being liable for immediate eviction for non-payment of rent. The Steward shall deliver an eviction notice immediately if any payment is late, including normal monthly rent payment. If a member fails to pay the agreed upon plan, that member may be evicted immediately.
(Voted on by the House, 10-11-09.)
Alternate: "Social Capital" Plan
- Outside of payment plans, we allow members a one-month grace period to get caught up on all money owed to the House by guaranteeing the amount owed from individual’s deposits. If the person in debt makes good on their obligations, no money changes hands. If the person in debt does not make good on their obligations, the money comes from pledged individuals’ deposits-- those individuals then have 3-months to replenish their deposits.
(Passed on 2/19/2017 by 11-0-1)
Clarification: The Treasurer may give payment plans for up to $500 (or the current deposit amount). Meeting approval is only required for amounts over the deposit amount.
Payment Plan Form
Here is a copy of the Payment Plan Form.doc. [template updated 2019-08-18 to change 'CHEA' signors to 'Sasona Co-op']
> Payment Plans: Members are expected to pay all rent and charges on time, however, it is understood that members may sometimes be unable to meet their commitment in a timely manner and may need a pay plan. The following criteria outline CHEA policy:
7.10.1. Pay plan requests must be on the proper form and submitted to the CFO for approval. The request will be placed in the member's folder once approval is received.
7.10.2. A payment plan extending beyond the due date of the next month's rent disqualifies the payment planee from participating in another payment plan until 4 months after the payment plan is paid off.
7.10.2.a. A payment plan that is paid off according to a payment plan contract that does not extend past the next month's rent due date does not disqualify a member from starting another payment plan in subsequent months.
7.10.3. Late fees will not accrue during the payment plan, however, the house may set a pay plan fee as seen fit to be included in the payment schedule.
7.10.4. Missing one of the payment plan payments will result in the member being liable for immediate eviction for non- payment of rent.
7.10.5. Payments made during the plan may not be made with a credit or a debit card, but only with check, or money order.
7.10.6. If a member fails to pay the agreed upon plan, that member may be evicted immediately.
(The following is a description of payment plans which was included with the payment plan sheet as of 2006. I am not aware of it being voted on.)
A payment plan is a notice that you have a balance and it needs to be taken care of on the dates that you decide on. The debt that is carried must be paid before the end of your contract, and you CANNOT be late on a payment plan. This shouldn't be too much of a problem, since we will make the dates on the payment plan reflect when you say that you will have money. If you are late beyond whatever is outlined in the payment plan, the eviction process will start.
A payment plan is an agreement that you will pay X amount on X date(s). For example:
Amount of payment
This payment plan is separate from your monthly rent bill. Rent is due the first, and is late after the seventh, after which you will be charged late fees. The payment plan payments will be due the day that you specify, in the amount that you specify. The payments may be made whatever you date you ask for, but must be made at the date that you write down. The plan must also mean that your debt will be paid off within before the end of your contract, or it will not be approved. If you would like some help setting up the plan, feel free to talk to the Treasurer o̶r̶ ̶t̶h̶e̶ ̶B̶o̶a̶r̶d̶. Please be careful and honest about when you can make payments, since you have to be 100% compliant with both your monthly rent and your payment plan, or the whole thing is void, and we will have to begin eviction proceedings.
(The above is a description of payment plans, and has not been voted on as far as I know.)
Payment Plans in a Nutshell
1) If you will owe more than $100 by the 7th of the month, you need to get on a payment plan.
2) A payment plan is a contract that you will pay X amount on X date(s).
3) Once you are on a payment plan, if ANY of your payments are late -- either payment plan installments or your regular monthly rent -- you will receive the Elliot Blanton Memorial Eviction Notice.
4) You will not receive late fees while you are on a payment plan.
(The above is a description of payment plans, and has not been voted on, but it is based upon the policies.)